About us:

Pocket Prep is a leading mobile and web-based learning platform offering efficient and affordable study solutions for professional certifications. We believe that education should be within everyone’s reach. Professional certification exams are often a stressful and expensive barrier to career advancement - Pocket Prep strives to prepare our members to pass with confidence.

Finance at Pocket Prep

The Finance team at Pocket Prep is essential to keeping our organization running smoothly and compliantly. As we continue to grow and evolve, we’re seeking a detail-oriented Accounting Associate to support our daily financial workflows, tax compliance efforts, payroll processes, and system administration. This role is pivotal in ensuring accuracy, consistency, and operational excellence across our internal processes, enabling the company to meet both its financial and regulatory obligations with confidence.

About the Role

We’re looking for a detail-oriented and proactive Accounting Associate to support our finance, tax, HR, and operational workflows. This person will take ownership of key daily and recurring processes to ensure accuracy, timeliness, and compliance across our systems. By managing these operational tasks, you’ll help free up leadership to focus on higher-level compliance, strategy, and policy development.

If you enjoy working with financial data, improving processes, supporting payroll, and keeping systems organized, this role is a great fit.

This is a part time role that we estimate will be about 20-30 hours a week.

What You Will Do

• Record daily accounting entries in QuickBooks Online, maintain documentation for all transactions, and assist with ongoing financial reporting needs.

• Oversee company expense reporting, including invoice entry, reimbursement setup, and credit card reconciliations.

• Maintain corporate card platforms by managing spend permissions, assigning spend programs, and ensuring employees have the correct access during onboarding and off-boarding.

• Handle contractor payroll and deliverable-based payments, ensuring accurate timesheets, approvals, and record-keeping.

• Review and approve sales tax reports to ensure accuracy.

• Assist with benefit reconciliations and supporting payroll processes as needed.

• Support Enterprise client invoicing.

• Contribute to data analysis, operational improvements, and additional finance/operations projects as the company grows.

About You

We are seeking an individual who has:

Required:

• At least 5 years of accounting experience

• Working knowledge of GAAP

• Proficiency in QuickBooks Online

• Experience with reviewing documentation and ensuring compliance with internal policies

• Ability to manage multiple priorities in a fast-paced environment

• A collaborative mindset, thriving in a team environment

  • Preferred:
    Accounting experience within private software companies
    Advanced skills in MS Excel

And exhibits the following qualities:

• Detail-oriented and highly accurate

• Strong organizational skills

• Process-driven and consistent

• Proactive and self-directed

You are also excited about our culture:

• Embrace a spirit of improvement and welcome feedback

• Choose curiosity instead of judgment

• Share your opinions and perspectives, and kindly disagree when you see things differently

• Craft is important to you; You prefer to do things well instead of rushed

• Love for continued learning individually and as a team, as well as making education more accessible for others

Benefits:

• Stability: We're 10+ years old, 100% profitable without investor backing, and we continue to have year-over-year growth.

• Work/Life Balance: Freedom to live your life while accomplishing something awesome for everyone in education. Flexible PTO and a 3-week company-wide holiday break from mid-December through New Year.

• Competitive Compensation: Generous profit-sharing program and base pay. This role will pay $57,900 based on experience.

• 100% Healthcare: We cover all of our employees' healthcare premiums because we are invested in your well-being. We also cover 80% of dependents.

• Remote Flexibility: You can work where and when you are most effective. We have an office in downtown Durham and are supportive of remote work options.

• Give Back: We are active participants in our communities through volunteer partnerships with local nonprofits. We offer VTO (volunteer time off) for independent engagement with your community.

Compensation Range: $57.9K